The Complete Guide to Employee Screenshot Monitoring Software


The growth of technology does not always lead to an increase in employee productivity. Employers are discovering declining employee productivity. As the internet and devices get faster, employees may be misusing the resources and time of their work hours. How we work has evolved and, as a result, managers recognize that team management must also change. Teams today operate more independently and adaptably than ever before. Managers can now track their employees’ performance using monitoring software.

What is Employee Screen Monitoring Software?

With employee screen monitoring software, managers can see what their employees are doing on company devices. Screen monitoring is a feature of many employee monitoring tools that lets you keep an eye on your teams at any time and from anywhere by taking random screenshots. Screenshots can be taken at specific times without anyone knowing (every hour, every 15 min, etc.). The data is then saved in the cloud, where the admin can look at or delete it. This saved information is helpful when you need to find a screenshot from a specific time.

Software for Monitoring Work From Home Employees
  • Instant Visibility Into The Productivity Level Of Your Remote Team
  • Track Time With Productive, Idle And Break Type Categorisation
  • Help Employees To Free Up Time By Discarding Distracting Activities
  • Reward Employees Based On Their Work Ethics And Contribution
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Why is Screenshot Monitoring Necessary for the Modern Workforce?

Screenshots are often used to capture visual information quickly and easily. Employee monitoring software that takes random screenshots makes it easy for employers to see what their workers are doing. The remote screenshot capture feature lets managers see what employees do in real-time. This is a great way to check in on your teams, both in and out of the office, without disturbing them. Screenshots give managers a better understanding of employee workflow and how each team member executes their day-to-day tasks.

Why Successful Companies Use Employee Monitoring Tools

The number of businesses using various employee monitoring systems has grown by 100% from before the pandemic. Even though the rise in popularity of remote employee monitoring software is due mainly to the increase in remote work, businesses also find it very useful for managing hybrid teams and in-office employees.

Effective Management 

The manager’s role has changed as more and more teams work on their own. Managers need a method to check in on teams periodically—remote, in-office, or hybrid—without interfering with their productivity. Employee monitoring software lets managers monitor their team’s progress without being too involved. The best way for managers to coach their teams is always to give them feedback. 

Greater Accountability 

Business leaders face several challenges in ensuring their remote teams are accountable and working well. For employees to be responsible, they must take responsibility for their work, keep their promises, manage their time well, and work ahead of schedule. A desktop monitoring system is an excellent way to ensure that employees are accountable for their work, actions, and behavior. 

Better Data Security 

Employee Monitoring Software help draw attention to potential bad practices when surfing the web or downloading applications that may have malicious intentions. Each year, 43% of security incidents are caused by malicious insiders. Screenshot monitoring provides an additional layer of protection for sensitive data. Monitoring software can provide extra assurance that employees are handling it responsibly. 

How to Introduce Screenshot Monitoring Software? 

Most drawbacks to employee screen monitoring are connected to how managers implement the software and whether or not they involve the team. To avoid having a negative impact on the team, explain the purpose of desktop screen monitoring, what it can and cannot do, and have an honest and open dialogue with your workforce. Let them ask questions and be prepared to address any questions they may have.

Try CloudDesk Employee Monitoring

This guide will help you decide about employee screen monitoring software. Still, the only way to buy the best monitoring app for your team is to try it first. That’s why, at CloudDesk, we invite you to try a free 14-day trial. Install Insightful on every device, monitor every activity, and try every feature, then make the smart decision about whether it’s right for you.

CloudDesk's employee monitoring software can boost productivity and employee satisfaction by providing more flexibility.
  • Remote Employee Productivity Tracking
  • Face-ID Based Attendance Verification
  • Screenshot Based Activity & Audit Log
  • Analytics For Performance Optimization